The Village of Ashville and Earnhart Hill Water Sewer District is working to establish a waterline connection.

Updated February 23,2024 

0-Nomination Checklist

1-Tab Borrower Information

2-Tab Contact & Funding Information

3-Tab WSRLA Information

5-Tab Project Schedule

6-Exhibit Detailed Description

7-Exhibit Maps, Teays Valley Aquifer, and Drawings

8-Exhibit Legislative Authority and Authorization for Tebbe Civil Engineering, LLC

9- Exhibit Water & Wastewater Rate Legislation, Documents, & Source Funding

10-Exhibit Quote & Contractor

11-Earnhart Hill Support Letter

Updated August 30, 2023

pdf of Application 

pdf Checklist

Exhibit 1 Resolution 09-2021

Exhibit 2 Chief Financial Officer Certification

Exhibit 3 Project Useful Life By Registered Profession Engineer

Exhibit 4 Engineer Cost Estimate

Exhibit 5 Engineer Project Status Certification

Exhibit 6 Water and Wastewater Rates

Exhibit 7 Round 36 District 17 10 Item Narrative

Exhibit 8 Project Location and Central Ohio Map

Attachment 1 Earnhart Hill Support Letter

Attachment 2 Community Economic Health MHI LMI

Attachment 3 Certified Census and Information

Attachment 4 Photos

This page is established to provide you information on this project.

Page updated January 5, 2016 with Bid Documents, Plans, and Pre-bid Meeting Information

Construction Process from Bidding to Construction

Item

Bid Document 

Engineering Estimate 

Engineering Design 

Pre-bid Sign-in 

Pre-bid Minutes from January 4, 2016

Updated September 3, 2015

Last part of project begins with railroad crossing gates have arrival.

Roadway opened at Scioto & West Station, Cromely & West Station, and Randolph & West Station. 

Crossing remains closed at Griggs and West Station until gates are installed by Norfolk Southern. This process begins August 25,2015

Photo Gallery by Location.

Darby Creek (KMC) began work at West Station and Griggs on March 10, 2015. Click on the following for a photo gallery of the project:

By clicking on the image above you can access photos base on location improvments		By clicking on the image above you can access photos for March-April		By clicking on the image above you can access photos for May-June		By clicking on the image above you can access photos for July-August
Contact Information: Village of Ashville - 740/983-6367 Darby Creek & KMC Paving - 740/477-8600
Timeline below: Click on image will open pdf of "Timeline", OPWD "Request to Proceed", and revised schedule

Public Utilities Commission of Ohio (PUCO) Order to complete Project    

If you wish more information about this project from the partners clicking on the logo to the right will take you to their website.

Minutes from February 6, 2015 Pre-construction Meeting       Sign-in Sheet from Meeting

Phase One

Item	Date	Link/PDF File
The letter to the right was mailed to Ashville residents that live in the Griggs and West Station Street area. Click on the image to the right to view the pdf of that letter.	December 28, 2012
The Circleville Herald from time to time will publish an article concerning this project. When that occurs it will be added to the attached artilce that was published Decebmer 2013. Thanks Circleville Herald for keeping our residents informed.	December 22 & 23, 2012
Contacts
Project Schedule
Pre-Construction Meeting
Contract
Resolution
Legal Notice
Bid Document
Bid Books Picked-up
Sign-in Sheet for Bid Opening
Proposals Submitted
Bid Tabulation
Bid Tabulation
Engineer Estimate
Plans for Project
Accepted Bid with Request
Notice to Proceed

Phase Two

Item	Date	Link/PDF File
The PUCO Commission approval of the Griggs Street Light and Gate upgrade in Ashville, Ohio (DOT#481-432A, Pickaway County). Click on the PUCO Logo to access this document.	February 13, 2013
The PUCO Commission approval of Norfolk Southern Railroad Company's Construction Plan and Schedule to replace gate. Click on PUCO Logo to access this document.	June 7, 2013
Surface Reconstruction Letter Agreement	January 22 & February 22, 2013
ORDC Letter to Norfolk Souther	March 8, 2013
ORDC Letter to Norfolk Souther	Revised March 8, 2013 Letter
Norfolk Southern Railroad Company's Ashville, Ohio - Station Street - MP N-684.5, DOT# Estimate for proposed surface improvement with NS standard asphalt and rubber surface material. Click on Norfolk Southern Logo to access this document.	May 13, 2013

The deadlines/requirements are listed below:

1. By May 14, 2013, NS will submit to ORDC and the Commission's Railroad Division site plans and cost estimates for the project.  Done
2. By May 21, 2013, NS will file a letter in this docket advising that site plans and cost estimates have been submitted to the Commission. Done
3. That, following approval of the site plans and cost estimates, NS will proceed with and complete the project on or before February 13, 2014.
4. That NS notify Staff of any changes in the scope of work, cost overruns, materials, etc., which are not in the approved plans and estimates.
5. NS will notify the Staff at least five working days before the date work is scheduled to begin at the project site so that arrangements can be made for inspections.
6. By June 13, 2013, NS will file a notice that they have initiated with South Central Power Company the process to ensure that electric service will be available at the involved grade crossing.

Photo Gallery

Maps

S.E.P

In lieu of paying a remaining thirty thousand dollars ($30,000.00) of the civil penalty, the Village of Ashville agreed to complete a supplemental environmental project ("SEP") consisting of spending thirty-five thousand dollars ($35,000.00) to replace and/or install some or all of the following components of its potable water system. The SEP amount may include the cost of equipment and its installation. The SEP shall be considered complete upon Respondent's spending thirty-five thousand dollars ($35,000.00) for appropriate equipment and its installation. Installation of components shall be done in the order listed and in accordance with the following schedule:

1. Within four (4) months of the effective date of these Orders, replace the four meters within the water treatment plant (WTP) (WTP effluent, WTP raw, and two blend meters) with MAG meters.
2. Within five (5) months of the effective date of these Orders, provide a standby generator for the WTP.  
3. Within twelve (12) months of the effective date of these Orders, replace the aerator or provide similar improvement to the oxidation process within the WTP.The first section of this quarter report will deal with the status of the Water Resource Recovery Facility (WRRF). The first heading will discuss the design status. The second heading will deal with the status of obtaining funds for the WRRF.

Resolution 07-2014 Authorization OhioEPA Director's Final "Findings & Orders" (DFFO)

Resolution and "Findings and Orders Document 

	This page is established to provide you information on this project. page updated November 21, 2017 page updated August 7 and July 3, 2017 >> photos on Part A & B progress
page updated April 14, 2017 >> Part A Schedule  page updated February 17, 2017 >> Part B page updated February 17, 2017 >> Timeline page updated Novmeber 16, 2016 >> Loan Documents page updated November 2, 2016 >> Bid Documents page updated October 7, 2016 >> Pre-bid Agenda page updated August 25, 2016 >> Construction Schedule page updated August 4, 2016 >> OWPC Loan Contract and Information page updated October 10, 2016 >> Construction Photos page updated April 12, 2016 >> DEFA Loan Documents
By clicking on many of the images below you can access pdfs of the items indicated.

A pdf version is available by clicking on above image.

The next page contains individual monthly photos

Aerial Photo from October 25, 2017

Aerial from June 22, 2017

Aerial photo from October 13, 2016

Aerial photo from May 5, 2016

The pdf's in this section are based upon PowerPoints presented to Village Council and include photos of the Water Resource Recovery Facility based upon type of process.
		Administration Building - Nov.		Influent Pump & Meter - Nov.
Headworks Building - Nov.		Oxidation Splitter Box - Nov.		Oxidation Ditch  - Nov.
Clarifier Splitter Box - Nov.		East Clarifier - Nov.		West Clarifier - Nov.
Scum Pump & Valve Vault - Nov.		Aerobic Digester - Nov.		Solids Handling Building - Nov.
Sludge Storage Building - Nov.		Post Air/UV Tank		Landscaping, Fence, & Sidewalk-Nov.
Decommissioning of WWTP - Nov.		Miscellaneous

The below pdfs are based upon sequence of time not on function.

Construction Process from Bidding to Construction for Part B

Item	Link to Document
A project schedule webpage has been developed. To tract where work is occurring both in calendar and map format click on the image to the right.
Click here for html Legal Notice on website
Pre-Bid Agenda
Pre-Bid Sign-in Sheet
Pre-Bid Minutes
Bid Sign-in Sheet
Bid Documents
Part B Specification
Plans for Part B Page 1-19
Plans for Part B Page 20-31
Part B Map of Effluent Line and Force Main
Plan Holders for Part B
AECOM Bid Comparison Letter
Seven Bids Submitted The Engineer’s estimate of cost of construction was $1,686,230.00. The low bid did not exceed 10% of the Engineer’s Estimate. The bids ranged from 11.7% below to 31.8% above the estimate. The three (3) lowest bids were reviewed for conformance with the bidding requirements of the Contract Documents and comments.	Fields Excavating, Inc. $1,489,605.15 Sam’s Excavating Unlimited, Inc. $1,603,889.04 Darby Creek Excavating, Inc. $1,649,278.42 Tribute Contracting and Consultants LLC $1,788,306.40 Rock River Construction, LTD. *$1,853,729.00 Southern Ohio Trenching & Excavating Inc. $2,153,706.95 Shelly and Sands, Inc. $2,222,502.00 *corrected bid amount
Bid Submitted by Fields Excavating, Inc.
Bid Submitted by Sam's Excavating Unlimited, Inc.
Bid Submitted by Darby Creek Excavating, Inc.
Resolution Authorizing Contract
Notice of Commencement of Public Improvement Section 1311.252 ORC
OPWC Request to Proceed
OPWC Approved Request to Proceed
OWDA Application for Part B
Insurance
Notice of Award
Construction Agreement
Pre-Construction pdf of PowerPoint
Pre-Construction Meeting Sign-in
Pre-Construction Agenda
Pre-Construction Minutes
Pre-Construction Drawings
Notice of Commencement of Public Improvement
Notice to Proceed
Schedule
Contact List
Emergency Contact List

Click on the image below to access a pdf of the PowerPoint Presentation for the indicated dates:

Read more ...